Ethical Technology

Gmail Alternatives Guide: How (and Why) to Avoid Gmail

Gmail is a free, advertising-supported email service released on April 1, 2004. 

Over 1.8 billion users worldwide make it indisputably the most popular email platform. In comparison, just 400 million use Microsoft Outlook and 225 million have signed up to Yahoo Mail.

In a world of data-driven digital marketing, can you really trust an email service owned by Google, and what ethical alternatives are available?

Four Reasons to Avoid Gmail 

Gmail may be the most popular email platform, but that doesn’t mean it’s the best in terms of privacy or security. 

1. Reading Your Emails 

Google and personal data have always had a strained relationship, as the company attempts to see how much it can siphon without pushback. 

In 2018, it came to light that hundreds of outside software developers were able to “scan the inboxes of millions of Gmail users who signed up for email-based services offering shopping price comparisons, automated travel-itinerary planners or other tools”, according to a Wall Street Journal report

One example was a company called Return Path, which collects data for marketers by scanning the inboxes of more than two million people who signed up for a free app.

Return Path employees were given direct access to roughly 8,000 emails by Google, to “help improve the company’s software”.

Google issued this response

“A vibrant ecosystem of non-Google apps gives you choice and helps you get the most out of your email. However, before a published, non-Google app can access your Gmail messages, it goes through a multi-step review process that includes automated and manual review of the developer, assessment of the app’s privacy policy and homepage to ensure it is a legitimate app, and in-app testing to ensure the app works as it says it does.”

Meanwhile, Google also uses deep learning AI to scan Gmail attachments, in an attempt to avoid malware. 

2. Privacy Concerns  

Google took a long time to add iOS privacy labels to the Gmail app, and while the app doesn’t collect your name, physical address, or phone number, it will share information including your approximate location and user ID, as well as data about ads viewed online.

It’s even more comprehensive than the likes of Outlook or Yahoo, which also slurp up more data than necessary. 

Online privacy is starting to be taken more seriously, which arguably damages Google’s business model – unless it can find a way to pivot and align its interests with those of its massive user base. 

If you’re reading this, it’s likely that you don’t need to be told why it’s probably not a good idea to give them even more data which could be tied back to you.  

3. Compatibility Issues 

It seems counterproductive that Gmail would suffer from compatibility issues, and almost impossible to believe given its number of users. 

However: 

  • Internet Explorer 11 support has recently been discontinued
  • The Windows 10 Mail client has reportedly been deleting emails from synced Gmail accounts 
  • On iOS, drafts won’t synchronise across different accounts 
  • Creating new mailboxes (labels) isn’t supported from within Apple Mail. 

Gmail advises sticking with either Google Chrome, Firefox, Safari, or Microsoft Edge.

4. Shopping Adverts 

In 2020, Google announced that both Product Shopping ads and Showcase Shopping ads were being added to Gmail. 

The company stated: “[Y]ou can use Shopping campaigns to promote your online and local inventory, boost traffic to your website or local store, and find better qualified leads”, while YouTube, Gmail, and Google Discover are among the services affected.

As Google aims to tighten its grip on the online advertising sector, experts have suggested that users “will require the ongoing supervision of the digital ad infrastructure by a specialist regulator with both privacy and antitrust responsibilities.”

The Best Ethical Gmail Alternatives

Here, we’ve listed a variety of ethical alternatives, many of which offer something a little different from Google’s flagship email service. Some options charge, but shouldn’t necessarily be disregarded in favour of a ‘free’ app which scoops up your data.

ProtonMail 

ProtonMail is arguably the best ethical Gmail alternative, and among the most popular for good reason. 

The service is incorporated and located in Switzerland, meaning that all user data is protected by Swiss privacy laws – some of the best worldwide. 

The company notes

“We are scientists, engineers, and developers drawn together by a shared vision of protecting civil liberties online. This is why we created ProtonMail, an easy to use secure email service with built-in end-to-end encryption and state of the art security features. Our goal is to build an internet that respects privacy and is secure against cyberattacks.”

After raising over $550,000 via Indiegogo in 2014, ProtonMail later received funding from the European Commission and the Swiss Federal Commission for Technology and Innovation. 

A free account comes with limited features, while the paid tier costs €4 per month. 

Burner Mail 

Burner Mail‘s main aim is to provide a reliable, convenient way of protecting your identity. 

As the name implies, your account generates a unique and anonymous email for every service you sign up with, making it difficult for companies and advertisers to track you online.

Your emails will be forwarded to your personal account, while the services you sign up to will never be given your real address. 

This means you’ll be able to block specific senders – great if you’re worried about excess marketing and spam. You’ll also be able to see who is selling your data. 

Its FAQ notes

“Burner Mail does not have any access to your inbox or email account and does not store the emails forwarded to you. The messages or emails that Burner Mail has access to are the ones sent to us at contact [at] burnermail.io. We do not disclose or sell any of your data.”

Lavabit 

Best known for its use by Edward Snowden, Lavabit is an open-source encrypted webmail service. In 2013, it was forced to shut down after the US government demanded access to its private encryption keys, in order to “access the plain-text versions of messages from customers using the company’s encrypted storage feature”.

In response, owner Ladar Levison told The Guardian:

“I had a hard decision to make. I had not devoted 10 years of my life to building Lavabit, only to become complicit in a plan which I felt would have involved the wholesale violation of my customers’ right to privacy. Thus with no alternative, the decision was obvious: I had to shut down my company.”

Lavabit was resurrected in January 2017, using new architecture that physically prevents it from handing over its SSL key. 

It works by generating a unique passphrase which the company can’t see, which is inserted into a tamper-resistant device before being destroyed. 

A free tier is available, although end-to-end Dark Internet Mail Environment (DIME) encryption is only available as a paid feature. 

Developed by Lavabit, the DIME is a “secure, open-source, end-to-end communications platform for asynchronous messaging across the internet”.

Mailfence 

Launched publicly in 2013, Mailfence believes “that online privacy is a fundamental human right which can no longer be taken for granted so we decided that it was time to offer a service which is fully dedicated to email privacy. 

“We double-checked every line of code, hardened our servers, worked hard to find a SSL certificate with no American certification authority involved in the certification chain (not that easy to find) and developed a unique and inter-operable End-to-end Encrypted email solution which includes digital signatures.”

In 2020, the service was blocked in Russia after refusing to submit to a Notice of Commencement of Collaboration with Roskomnadzor (the Federal Supervision Agency for Communications, Information Technology, and Mass Communication). 

Privacy fans will be glad to hear that Mailfence releases regular transparency reports, and also possesses a warrant canary (a statement declaring that it has not received secret requests for user data by the government or law enforcement officers).

Plans are split across four tiers, including a limited free version.

Tutanota 

Next up is Tutanota: a green email service from Germany that relies exclusively on renewable energy for all systems.

Another open-source encrypted option, the company notes that the service “is forever free with 1 GB of free storage for private users. The actual free storage is much higher as we are compressing your emails.” 

Around since 2011, it “embrace[s] full transparency and disclose[s] mistakes openly and transparently”. It also states that “security and transparency are closely interlinked and one cannot be achieved without the other”; we agree.

Lastly, Tutanota also offers its secure email service at a discount to schools and non-profit organisations.

Mailbox.org 

Mailbox.org is another email service focused on preserving free speech and privacy, and which addresses its environmental impacts by using 100% green energy. 

Its transparency report notes that unlawful requests for information will always be rejected, and personal accounts are priced at just €1 per month. 

Another company which has denied the Roskomnadzor access to its data, it has stated:

“A report by the Russian news agency Interfax suggested that mailbox.org had agreed to general data storage within the Russian territory. This is false. We strongly deny such insinuations and stress again that mailbox.org will never permit the storage of any user data in Russia.”

Runbox

An independent, private Norwegian company, Runbox is headquartered in Oslo. 

The company’s email service was launched in September 2000, with the key personnel from Runbox Solutions involved ever since. In its current form, the company was founded in March 2011, and is owned by employees, board members (77.54% in 2018), and close associates.

That’s a great start, and its ethical credentials are proudly listed on its website

“We take our ethical responsibility seriously and will always make our best moral judgments with regards to our customers, our employees, our partners, and our shareholders. We will act ethically with regards to the principles that govern Norwegian legislation, such as human rights, freedom of speech, and environmental rights. We comply with Norwegian laws and regulations, and we will never intentionally compromise them.”

The company’s ethos includes: 

  • The belief that communication is a basic human need and that increased communication makes for a better world 
  • The belief that it is essential for human communication to occur securely, with privacy ensured 
  • Caring deeply about its impact on the planet, and working to minimize its ecological footprint.

It’s hard to think of a better ethical option given Runbox’s commitment to the cause. 

A free trial is available, while prices are as follows:  

Meanwhile, all subscriptions come with a 60-day money-back guarantee. 

Fastmail 

Directly advertised as a Gmail alternative, work by this Australian company on internet standards and open-source technology powers various email services besides its own. 

It says: “we keep email on your side, with modern features, security and the power to choose the tools that work for you”, and makes a point of noting that it will keep your personal information away from Google. 

Its standard plan comes in at $5 per user per month, with 30 GB of storage and a free 30-day trial available. 

Posteo 

Founded in 2009, Posteo is an innovative, independent email provider based in Berlin, which is concerned with sustainability and privacy, and is completely ad-free.

Highly invested in sustainability, security, privacy, and usability, Posteo is 100% powered by green energy from Greenpeace Energy. The company advocates for “informational self-determination”: in these times of network surveillance, it protects its users’ privacy with a modern and innovative encryption and security model.

Posteo is another viable ethical alternative that is undeniably more secure than Gmail, and which, in 2014, became the first German telecommunications service to publish a transparency report.

GreenNet

An ISP from the UK, GreenNet “has extensive experience in designing websites with tools and content structures that meet the networking needs of activist and sustainable development organisations”.

The platform has been developed specifically to support activists and small- to medium-sized non-governmental organisations. As well as designing and hosting websites for organisations the work of which is consistent with its mission, GreenNet’s ‘Home Activist’ plan offers: 

  • One email account (yourname@gn.apc.org or @greennet.org.uk)
  • A website with 1 GB of web space (www.yourname.gn.apc.org)
  • Up to four additional aliases (@gn.apc.org). 

StartMail

StartMail is based in the Netherlands and complies with EU General Data Protection Regulation (GDPR) privacy laws – some of the most stringent regulations for the protection of consumers’ personal data.

It offers 10 GB storage, and you’ll be able to use your own domain, create temporary email addresses, and send password-encrypted messages. Interestingly, anonymous payments can be made with Bitcoin.

As a premium service, personal accounts come in at $35.99 per year, while business accounts with custom domain support and centralised billing are also offered. 

Canary Mail

We’ve saved one of the slickest apps until last. 

Canary Mail’s security features include: 

  • Seamless end-to-end encryption
  • Full Pretty Good Privacy (PGP) support
  • Biometric app lock
  • On-device fetch
  • No ads
  • No data mining 
  • Open-source mail sync engine.

This app can be used with ProtonMail, and offers further support for Gmail, iCloud, and Office365.

The iOS and macOS apps both come with a 30-day trial, although they must be purchased separately

Ethical Gmail Alternatives: Summary

As with any Google service, it’s worth weighing up the various pros and cons when deciding whether Gmail is right for you. 

I’d be wary of any promises made in terms of either privacy or security, no matter the quality of the ‘free’ service on offer. 

There are numerous ethical Gmail alternatives on the market, especially if you’re willing to pay a small fee to ensure that your data remains secure. Many of the services listed above offer a trial, or only cost a few dollars per month. 

If you’re not willing to switch just yet, secure email apps like Canary Mail are a viable solution. 

It seems that many people were initially willing to put up with a few adverts when using Gmail, considering its overall quality. But in 2021, from a privacy perspective, continuing to use the service no longer makes sense. 

Instead, many options are available which use a business model built around keeping your emails encrypted and safe, and which won’t monetise your data. 


Featured image by Mathyas Kurmann on Unsplash

Author

James is a journalism graduate/freelance writer from London, who specialises in sports and technology. He has a particular interest in tech for good, and in his spare time he enjoys playing video games.

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